Share notifications update

Previously, notifications could only be shared between users within the same organisation, with matching email address domains. Sharing is no longer restricted to individuals in your organisation.

The 'share notification' feature allows you to share notifications with other individuals who have created a GOV.UK One Login and have used it to sign into the NSI notification service, so that they can view, update and submit notifications. The 'share' and 'unshare' feature is available from the following views:

• 'in progress notifications' view
• 'notifications requiring more information' view
• 'submitted notifications' view

When sharing a notification, you will need to choose the level of access an individual should have by selecting one of the following roles:

• the Editor role can view and update the notification
• the Owner role can view and update the notification, submit the notification, delete in progress notifications, share notifications with other people and remove share access from individuals

When you share a notification an email alert is issued to all notification owners and to the newly added individual. This will include the reference number of the notification and the email address of the individual who is having access granted.

To share a notification:

• you must hold owner role access to the notification. The person that created the notification automatically holds owner role access
• the individual you are sharing the notification with needs an account with the NSI notification service and must have signed into the service using GOV.UK One Login at least once